IOCL Recruitment Certificate Format How To Fill with Latest Updates 2026

Candidates applying under IOCL Executive Recruitment 2026 (Advt. IOCL/CO-HR/RECTT/2026/01) often get stuck at one stage — the reservation and disability certificates. Getting the IOCL Recruitment Certificate Format How To Fill process right the first time saves you from rejection at the document verification stage.

This guide walks through every annexure shared in the official recruitment document set: the OBC certificate, EWS certificate, PwD Disability Certificate (Form-V), and the Ex-servicemen certificates (Appendix-2 and Appendix-3), along with the scribe undertaking formats (Appendix-I and Appendix-II) for candidates who need writer assistance.

A small mistake can get your form rejected, So read this carefully

IOCL 2026 OBC EWS PwD certificate format PDF requirements exist because reserved-category benefits (age relaxation, fee exemption, relaxed eligibility) are granted only against a certificate issued in the exact government-prescribed proforma

Based on the annexures released with the recruitment documents, four category certificates and two scribe-related undertakings are relevant for this IOCL Executive Recruitment 2026 annexure download.

IOCL Recruitment OBC Certificate Format 2026

Candidates applying under the OBC category must submit the certificate exactly as per the Government of India annexure — this is the same standard proforma used across most central government recruitments, IOCL included.

How to fill IOCL Recruitment Certificate Format for OBC:

1. The certificate must carry the candidate’s full name, father’s/mother’s name, and village/town of residence.
2. It must state the specific community name and the government resolution number under which that community is recognised as OBC.
3. A mandatory non-creamy layer declaration line must be included — this confirms the candidate’s family does not fall under the “Creamy Layer” schedule referenced in DoPT O.M. No. 36012/22/93-Estt.(SCT) dated 8.9.1993.
4. It must be signed and sealed by a District Magistrate, Deputy Commissioner, or an officer of equivalent rank — not by a Tehsildar or lower-ranking official, which many candidates get wrong.

Pro Tip: An OBC certificate issued more than one year before the application closing date, or one that omits the creamy-layer line, is a very common reason for rejection at the IOCL document verification stage.

Along with this, IOCL requires a signed self-declaration (Annexure-7 style format) where the candidate acknowledges that the appointment is provisional pending verification, and that any false OBC claim can lead to termination under the Bharatiya Nyaya Sanhita (BNS) provisions.

IOCL 2026 भर्ती के लिए OBC सर्टिफिकेट फॉर्मेट

Hindi-medium candidates often search “IOCL 2026 ke liye OBC certificate kaise banaye” — the process stays the same regardless of language: apply to your District Magistrate’s office with caste proof, get the resolution number mentioned, and collect the sealed certificate on the prescribed format before uploading it to the IOCL application portal.

IOCL Recruitment EWS Certificate Format 2026

The IOCL EWS certificate download kaise kare query comes up often because the EWS format has more numeric detail than the OBC one — income slabs and asset limits need to be entered precisely.

Mandatory fields in the EWS Income & Asset Certificate:

The certificate must also carry the certificate number, the validity year, and a passport-size attested photograph of the applicant. IOCL EWS certificate validity for 2026 recruitment is generally accepted for the financial year mentioned on the certificate — candidates should check the notification’s cut-off date rather than assuming a blanket one-year validity.

Like the OBC format, EWS applicants must also sign a separate declaration accepting that the appointment stays provisional until the income and asset certificate is verified through proper channels.

IOCL Recruitment Disability Certificate Format 2026 (Form-V)

The IOCL disability certificate format Form V question is one of the most searched among PwBD applicants, and it’s also the most detailed of all four formats.

Form-V, issued under Rule 18(1) of the RPwD Rules, applies to candidates with a single disability. It carries the logo of the Government of India, the Department of Empowerment of Persons with Disabilities, and the respective state authority.

What the disability certificate format must record:

• ☑ Candidate’s name, parentage, date of birth, gender, and UDID Enrolment/Registration number
• ☑ A recent passport-size photograph, attested by the issuing authority
• ☑ The specific disability category selected from the notified list (locomotor disability, low vision, hearing impairment, autism spectrum disorder, specific learning disabilities, and 15 others under the RPwD Act, 2016)
• ☑ Name of the affected body part and the diagnosis
• ☑ Disability percentage in both figures and words
• ☑ Whether the certificate is permanent or temporary (with a validity date if temporary)
• ☑ Signature of the Notified Medical Authority along with the hospital’s name, address, and seal

If a candidate has more than one qualifying disability, Form-VI (the multiple-disability version) applies instead — it uses a tabular format listing every diagnosed disability with its individual percentage, and an overall combined percentage at the end.

Pro Tip: IOCL disability certificate format Form V kya hai — in short, it’s not a self-declaration. Only a Notified Medical Authority at a government health facility can issue it, and it must reference the specific RPwD Act, 2016 notification number under which the disability was assessed.

IOCL Recruitment Ex-Servicemen Certificate Format 2026

The IOCL Ex-servicemen certificate format applies in two situations, and candidates frequently confuse the two.

Appendix-2 (Proforma of Certificate for Employed Officials) is used when the candidate is still serving and will complete their engagement period after the application date. It must be signed by the Commanding Officer, stating the candidate’s name, service number, rank, and the exact date the prescribed service period will be completed.

Appendix-3 (Form of Undertaking) is a self-signed undertaking, not issued by any authority. Every ex-servicemen candidate submits this personally. It states two things:

1. That the appointment will be subject to producing documentary proof of release/retirement/discharge from the Armed Forces, confirming eligibility under the Ex-servicemen (Re-employment in Central Civil Services and Posts) Rules, 1979.
2. That the candidate will not claim the ex-servicemen reservation benefit if they have already taken up any civil employment — including PSUs, autonomous bodies, statutory bodies, or nationalised banks — using the ex-servicemen concession once before.

IOCL Ex-SM appendix 3 undertaking format download simply means printing Appendix-3, filling in the place and date, and signing it — no external authority signature is needed on this one, unlike Appendix-2.

IOCL Recruitment Scribe Undertaking Format for PwD Candidates

Candidates with a benchmark disability who need writer assistance during the exam must submit two separate documents together — not just one.

Appendix-I — Certificate of Physical Limitation: Issued by a Chief Medical Officer/Civil Surgeon at a government hospital, confirming the candidate’s disability hampers their writing ability. For candidates with less than 40% disability under Section 2(s) of the RPwD Act (but not covered under Section 2(r)), an expanded panel — orthopedic specialist, clinical psychologist, neurologist, and occupational therapist — must jointly certify the limitation, and this version is valid for a maximum of six months.

Appendix-II — Letter of Undertaking for Using Own Scribe: This is filled by the candidate, not a doctor. It names the scribe, states the scribe’s qualification, and includes a declaration that if the scribe’s actual qualification is later found to be higher than declared, the candidate forfeits their right to the post.

IOCL scribe undertaking format checklist:

• ☑ Appendix-I signed by the correct government medical authority
• ☑ Appendix-II filled and signed by the candidate (counter-signed by parent/guardian if a minor)
• ☑ Scribe’s declared qualification does not exceed the candidate’s own qualification
• ☑ Both documents uploaded together — one without the other is treated as incomplete

IOCL Recruitment SC/ST Certificate Format 2026

The IOCL SC/ST certificate format (Annexure-5) is issued under Sub-clause 2.14.2 of the recruitment guidelines and follows the standard central government caste certificate proforma used across most PSU and government recruitments.

How to fill IOCL Recruitment Certificate Format for SC/ST:

1. The certificate must carry the candidate’s full name, father’s/mother’s name, and the village/town and district of residence.
2. The specific caste/tribe name must be entered, along with a tick mark against the exact Constitution Order under which that caste/tribe is recognised as Scheduled Caste or Scheduled Tribe (there are 20 listed orders covering different states and union territories — only one applies per candidate, based on the state of origin).
3. If the candidate’s family has migrated from their state/UT of origin, Part B of the certificate must be filled separately — this references the original SC/ST certificate issued to the candidate’s parent, including the issuing authority’s name, order number, and date.
4. Part C requires a declaration of where the candidate and/or family ordinarily reside, along with the district and state/UT.
5. The certificate must be signed and sealed by the issuing authority, with their name and designation clearly mentioned.

Authorities empowered to issue the SC/ST certificate:

• ☑ District Magistrate / Additional District Magistrate / Collector / Deputy Commissioner / Additional Deputy Commissioner / Deputy Collector
• ☑ 1st Class Stipendiary Magistrate / Sub-Divisional Magistrate / Taluka Magistrate / Executive Magistrate
• ☑ Chief Presidency Magistrate / Additional Chief Presidency Magistrate / Presidency Magistrate
• ☑ Revenue Officer not below the rank of Tehsildar
• ☑ Sub-Divisional Officer of the area where the candidate or family normally resides

Pro Tip: IOCL reservation certificate format 2026 rules are strict on this point — a certificate issued by any authority outside this list, including a Gram Panchayat or a private notary, is not accepted for SC/ST claims.

IOCL Recruitment Document Upload Guidelines

While the exact file-size and format specifications are set by the IOCL application portal for 2026, the general practice across recent PSU recruitments — and a sound approach for these annexures — is:

Always verify the exact size and format limits against the official IOCL 2026 application portal before uploading, since these can be revised between notification cycles.

Common Mistakes While Filling These Certificates

Right way to fill IOCL Recruitment Certificate Format starts with avoiding these recurring errors seen across PSU applications:

1. Leaving the certificate/notification number field blank on the OBC or EWS format.
2. Getting the disability certificate signed by a private clinic instead of a Notified Medical Authority.
3. Submitting Appendix-3 without a signature or date.
4. Uploading only Appendix-I when a scribe is required, without the accompanying Appendix-II.
5. Using an EWS certificate issued for a different or expired financial year.
6. Missing the mandatory declaration/undertaking page that accompanies the OBC and EWS formats.

FAQs on IOCL Recruitment Certificate Format

What is the IOCL Recruitment Certificate Format How To Fill process for OBC candidates ?

It involves applying to the District Magistrate or Deputy Commissioner with caste proof, ensuring the certificate mentions the correct resolution number and includes the non-creamy layer declaration, then getting it sealed before uploading during the application.

Who issues the OBC non-creamy layer certificate for IOCL application ?

The OBC non-creamy layer certificate must be issued by a District Magistrate, Deputy Commissioner, or an officer of equivalent rank as per the government annexure — a certificate signed by a Tehsildar or a lower-ranking revenue official is not accepted for this category.

Which authorities are allowed to issue the SC/ST certificate for IOCL 2026 ?

Only specific authorities are accepted — District Magistrate, Deputy Commissioner, Sub-Divisional Magistrate, Chief Presidency Magistrate, a Revenue Officer not below Tehsildar rank, or the Sub-Divisional Officer of the candidate’s residing area; certificates from any other office are not valid.

Do migrated SC/ST families need to fill Part B of the certificate ?

Yes, if the candidate’s family has migrated from their state or UT of origin, Part B must be filled with details of the original certificate issued to the parent, including the issuing authority, order number, and date — skipping this section for a migrated family is treated as an incomplete certificate.

Can I use an old OBC certificate for IOCL 2026 application ?

Most PSU recruitments, including IOCL, expect the certificate to be reasonably recent and to explicitly confirm non-creamy layer status for the current period — an outdated certificate without this clause is usually rejected, so check the specific validity condition in the notification.

What is the income limit for EWS certificate in IOCL 2026 ?

As per the prescribed EWS format, the candidate’s family annual income from all sources must be below ₹8 lakh for the specified financial year, and the family must not hold 5 acres or more of agricultural land, a residential flat of 1,000 sq. ft. or above, or a residential plot beyond the specified limits in notified and non-notified areas.

What if my EWS certificate shows a different financial year than required ?

An EWS certificate tied to the wrong financial year may not be accepted, since the income and asset criteria are assessed per year — apply for a fresh certificate matching the year specified in the IOCL notification.

Is the EWS certificate format the same for all IOCL posts ?

Yes, the EWS Income & Asset Certificate follows the same government-prescribed proforma across IOCL Executive and other posts; only the financial year and any post-specific validity condition mentioned in the notification may differ, so always cross-check against the current notification.

Who can issue the Form-V disability certificate for IOCL ?

Only a Notified Medical Authority at a government hospital, as prescribed under Rule 18(1) of the RPwD Rules, can issue Form-V — private practitioners without this notified status cannot issue a valid certificate.

What is the difference between Form-V and Form-VI disability certificates ?

Form-V is used for a single disability, while Form-VI applies when a candidate has multiple qualifying disabilities and lists each one with its individual and combined percentage.

Is a scribe allowed for IOCL 2026 exam candidates ?

Yes, candidates with a benchmark disability that affects their writing ability can use a scribe, provided both Appendix-I (medical certificate) and Appendix-II (candidate’s undertaking) are submitted together.

What happens if my scribe’s qualification is higher than mine ?

Per the Appendix-II declaration, if the scribe’s qualification is later found to exceed the candidate’s own, the candidate forfeits their right to the post — so the scribe’s qualification must be equal to or below the candidate’s level.

What is Appendix-2 and Appendix-3 in IOCL recruitment forms ?

Appendix-2 is a proforma certificate signed by the Commanding Officer for candidates still serving in the Armed Forces, confirming when their prescribed service period will be completed, while Appendix-3 is a self-signed undertaking by the candidate confirming their ex-servicemen eligibility and that they haven’t already used the reservation concession elsewhere.

What certificate do Ex-servicemen candidates need to submit for IOCL 2026 ?

It depends on the candidate’s status — those already released, retired, or discharged submit documentary proof of discharge along with the Appendix-3 undertaking, while those still serving submit Appendix-2 signed by their Commanding Officer confirming their release date.

Can a currently serving armed forces candidate apply under the Ex-servicemen category ?

Yes, but they must submit Appendix-2, signed by their Commanding Officer, confirming the date their prescribed service period will be completed.

Can an ex-serviceman who already used the reservation benefit once apply again ?

No — Appendix-3 requires the candidate to declare they haven’t previously secured civil employment (including PSUs, autonomous or statutory bodies, or nationalised banks) using the ex-servicemen reservation concession.

Is the OBC creamy layer declaration mandatory even if my caste certificate already mentions OBC status ?

Yes, the creamy layer exclusion line is a separate mandatory clause referencing DoPT O.M. No. 36012/22/93-Estt.(SCT); a caste certificate without this specific line is treated as incomplete for OBC-NCL claims.

What documents are required for IOCL Executive Recruitment 2026 application besides these certificates ?

Along with the category-specific certificate, candidates typically need educational qualification proof, identity proof, and a recent photograph — refer to the official notification for the complete document checklist.

What happens if reservation certificate details are found false after IOCL selection ?

Based on the declaration formats accompanying these certificates, an appointment made against a reserved category or EWS claim remains provisional until verification, and if the claim is later found false, the candidate’s services can be terminated without further notice, along with possible action under the Bharatiya Nyaya Sanhita (BNS) for producing a false certificate.

Where can I download the official IOCL 2026 certificate formats ?

The verified annexures — SC/ST, OBC, EWS, Form-V, Appendix-I, Appendix-II, Appendix-2, and Appendix-3 — are released along with the official IOCL Executive Recruitment 2026 notification on the IOCL careers portal.

Author’s Expert Tips

1. Get your OBC and EWS certificates renewed close to the application window — not months in advance — since validity periods are tightly checked.
2. Keep both a physical attested copy and a scanned copy ready before you start the online application; formats can’t always be edited mid-upload.
3. For the disability certificate, double-check that the RPwD Act notification number field isn’t left blank — this is a frequent oversight.
4. If applying under the ex-servicemen category while still serving, request the Appendix-2 letter from your Commanding Officer well before your release date is finalised.
5. Read the scribe undertaking carefully — the qualification-mismatch clause is legally binding, so don’t let the scribe overstate their qualification.
6. Cross-check every certificate against the specific annexure released with the IOCL 2026 notification, since formats are occasionally revised between recruitment cycles.

Disclaimer

This article is for informational purposes only, based on the annexure formats circulated with IOCL’s recruitment documentation. Certificate formats, validity conditions, and upload specifications can be revised by IOCL or the concerned government departments without prior notice. Candidates must verify all details, formats, and deadlines from the official IOCL website and the official recruitment notification before applying.